Stop being sold to.
Start buying strategically.
A free, 10-section Hotel RFP template built by hoteliers who have sat on both sides of the table for 30+ years. Issue it to 3–5 vendors this week — and stop letting vendor demos define your evaluation.
- 10 structured sections — general info to evaluation scoring
- Editable, vendor-ready Word/PDF format
- Compliance, integration & commercial prompts included
- Bonus: link to country-calibrated questions for your market
The problem
Most hotels go to market without a real RFP
And every week of delay means another month negotiating on the vendor's terms.
Vendor demos define the decision
You see what they want you to see. Deal-breakers surface after signature, not before.
Generic templates miss the basics
Off-the-shelf RFPs skip integrations, residency, fiscal compliance, and exit terms.
No structured way to compare
Vendors respond in their own format — you spend weeks normalising apples to oranges.
Compliance gaps surface too late
GDPR, PCI-DSS, data residency, local privacy laws — found in legal review, not pre-shortlist.
What you get
What this template fixes
10 structured sections
From general info to evaluation scoring — the spine of every RFP we've run, ready to issue.
Compliance prompts built in
Privacy law, PCI-DSS, data residency, encryption, sub-processors — none of it forgotten.
Editable for your market
Drop in your jurisdiction, currency, and brand standards. Works for single hotels and groups alike.
An on-ramp to more
Use the template as-is, or upgrade to RFP Builder Pro for country-calibrated, category-specific question libraries.
Who built this
Written by operators, not marketers.
Plan Bach Hospitality Advisors has spent 30+ years inside hotel operations and on the vendor side of hotel technology. The questions in this template are the ones that actually decided outcomes — the ones vendors hope you won't ask.
No fluff. No filler. Just the sections, prompts, and scoring scaffolding we use in live evaluations.
More about Plan Bach- 30+
- Years on both sides of the table
- 8
- Hotel-tech categories live
- 150
- Countries with calibrated prompts
- 10
- Structured RFP sections
Why act this week
The cost of waiting compounds.
Most rework — and most of the budget overruns we're asked to clean up — trace back to the first six weeks of a vendor process. Fix it at the start.
- Week 1
Today — issue a real RFP
Use this template, hit your shortlist with structure, and reclaim control of the timeline.
- +4 weeks
Still demoing without an RFP
Vendors set the agenda. Scope creeps. Budget conversations slip.
- +12 weeks
Signed without compliance review
Data residency or PCI issues surface in legal. Restart, or accept rework cost.
- +24 weeks
Year-one rework
Missing integrations, hidden fees, unsuited workflows — fixed at premium hourly rates.
Grab the template. Then build the real thing.
The template gets you moving today. RFP Builder Pro gets you to a vendor-ready, country-calibrated RFP in hours — across 8 hotel-tech categories.